Top 5 Signs It’s Time to Outsource Your Document Shredding

Handling sensitive documents is part of daily operations for many businesses. From customer records to financial statements, the way you manage these documents is critical to staying compliant and protecting your company from identity theft, fraud, and data breaches. While many companies try to manage document destruction in-house, there comes a point where outsourcing to a professional shredding service becomes the smarter, safer, and more cost-effective option.

Here are the top five signs that it’s time to outsource your document shredding:

1. Your Business Handles Large Volumes of Sensitive Information

If your business generates a high volume of confidential documents—whether they’re contracts, financial statements, customer records, or personal employee files—it’s important to have a reliable, secure process for document destruction. While small office shredders may get the job done initially, they quickly become inefficient and unreliable as the volume increases.

Outsourcing your shredding ensures that no matter how many documents you need to dispose of, the process is fast, seamless, and secure. A professional shredding service like Summit Shredding can handle large volumes efficiently, allowing your employees to focus on their core tasks.

2. You’re Concerned About Compliance and Data Security

Many industries, such as healthcare, finance, and law, are heavily regulated with strict rules around how sensitive documents should be handled and destroyed. If your business is struggling to keep up with compliance standards, outsourcing your shredding is a no-brainer.

Professional shredding services offer more than just convenience—they provide peace of mind. At Summit Shredding, we ensure all documents are securely destroyed by trained professionals allowing you to focus on your core business with peace of mind.

3. In-House Shredders Aren’t Secure Enough

Not all shredding methods are created equal. Many in-house shredders use a strip-cut technique, which shreds documents into long strips that can potentially be reassembled. For businesses dealing with highly sensitive information, this poses a significant security risk. Outsourcing to a professional shredding service like Summit Shredding provides a higher level of security.

Our mobile shredding trucks use the pierce-and-tear method, which shreds paper into smaller, more secure pieces that are virtually impossible to reassemble. This advanced method ensures your documents are completely destroyed, protecting your business from data breaches and identity theft.

4. Your Employees Are Spending Too Much Time Shredding

Time is money, and shredding documents can be a time-consuming task for employees. If your team is spending hours feeding papers into shredders and handling jams, they’re not focusing on the tasks that drive your business forward.

Outsourcing your shredding takes this burden off your employees. Summit Shredding offers scheduled services, where we bring secure shredding bins to your office, collect them on a regular basis, and shred everything on-site or at our facility. This frees up valuable employee time and increases productivity across the board.

5. You Need a Reliable, Auditable Paper Trail

In addition to the security benefits, outsourcing your shredding provides an auditable paper trail, which can be crucial in certain industries. Should your business ever face a legal or compliance audit, being able to prove that sensitive documents were securely destroyed by a professional service is critical.

With Summit Shredding, you receive a Certificate of Destruction for every shredding service performed. This certificate serves as legal proof that your documents were destroyed in compliance with data protection laws, keeping your business protected from legal repercussions.

Conclusion

If any of these signs sound familiar, it might be time to consider outsourcing your shredding needs. Professional shredding services not only enhance security and compliance but also save your business time, money, and resources in the long run.

At Summit Shredding, we offer secure, convenient document and hard drive destruction services tailored to your business’s needs. Contact us today to learn more about how we can help protect your data and improve your efficiency.